Responsibilities:
Invoicing Management:
- Generate and prepare accurate and timely invoices in accordance with internal usage reports, client agreements and billing schedules.
- Verify invoice details, ensuring completeness, accuracy, and compliance with applicable taxation and accounting standards.
- Collaborate with various departments to gather relevant billing information and resolve discrepancies to ensure smooth and error-free invoicing.
Receivables Monitoring and Collections:
- Monitor customer accounts receivable and ensuring prompt payment
- Proactively follow up with clients for outstanding payments, utilising effective communication channels to resolve billing issues and disputes.
- Develop and maintain positive relationships with clients to facilitate timely payments and improve overall collection efficiency.
Account Payables
- Review and verify invoices and check requests.
- Sort, code, and match invoices to purchase orders.
- Enter and upload invoices into the system.
- Prepare and process electronic transfers and payment
- Monitor accounts to ensure payments are up to date.
- Resolve invoice discrepancies and issues.
- Sales Commissions and Expense
- Generate Sales Commissions reporting for the sales team
- Verify and process Expense Claims and Reimbursements
- Prepare regular financial reports related to invoicing and receivables
- Conduct periodic reviews of outstanding balances and escalate concerns regarding delinquent accounts to the Director.
- Continuously evaluate and enhance invoicing and receivables processes to streamline operations, reduce payment cycles, and optimise cash flow management.
- Suggest and implement improvements to billing systems and software to enhance accuracy, efficiency, and customer experience.
Compliance and Recordkeeping:
- Ensure compliance with accounting standards, company policies, and legal requirements related to invoicing and receivables.
- Maintain detailed and organised records of all billing-related activities, transactions, and communications with clients.
- Collaborate with cross-functional teams, including sales, customer support, and finance, to ensure alignment and smooth handling of invoicing and payment-related matters.
Requirements:
- Diploma or Bachelor's degree in Finance, Accounting, Business, or a related field.
- Proven experience in finance, accounting, or a related role
- Strong understanding of billing processes, accounts receivable management, and financial reporting.
- Excellent communication skills and the ability to build and maintain positive relationships with clients and internal stakeholders.
- Proficiency in financial software and systems, with experience in using invoicing and accounting software.
- Analytical mindset with a keen eye for detail and accuracy.
- Problem-solving abilities and the capacity to work independently and within a team.
- Adaptability and a willingness to embrace change and process improvements.
- Experience: 2+ years of accounts payable or general accounting experience.
Preferred Skills:
- Proficient in Microsoft Office Suite, especially Excel.
- Strong organisational and multitasking skills.
- Attention to detail and accuracy.
- Excellent communication and interpersonal skills.
Job Types: Full-time, Permanent
Salary: Php25,000.00 - Php35,000.00 per month
Benefits:
- Work from home
Schedule:
- Monday to Friday
Supplemental pay types:
- Performance bonus
Ability to commute/relocate:
- Manila: Reliably commute or planning to relocate before starting work (Required)
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